Please note that the following information specifies the requirements to obtain legalization for documents that originate in the states of Illinois, Iowa, Indiana, Minnesota, Missouri, Michigan, Ohio, Wisconsin and North Dakota. To find the Consulate General Office of Guatemala that has jurisdiction over your state, please refer to the list of Guatemalan Consular Offices in the United States. 
 
Patents and Trademarks
Commercial Invoice
Birth and Death Certificates
Marriage Certificates and Divorces Decrees
School Certificates and Diplomas
Veterinary Certificates
Other Legalizations
Guidelines to Send Human Remains to Guatemala
List of Authentication Offices and Secretaries of State
Turn Around Dates/Time
 
   
   
 
 
 
 
Patents and trademarks
 

To inquire about procedures regarding Patents and Trademarks please contact our Embassy in Washington, DC at (202) 745-4952 or go to http://www.guatemala-embassy.org/patents.shtml

 
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Commercial invoice
 
When a shipment is going to Guatemala by sea, a set of documents needs to be legalized as follows:  
 
  • One set of original documents that should include the commercial invoice, bill of lading, and any other documents that make up the container being shipped.
  • One set of copies for the Consulate's records of the above documents.
  • Please send the documents to the corresponding Guatemalan Consulate according to the port of loading.
 
Legalization Fee $10.00
 
General observations:
  • Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks
  • Mail or Deliver documents to:
 
Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601
 
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Birth and death certificates
 
To legalized a birth or death certificate you will need a certified copy.
Legalization Fee $10.00

General observations: 
  • Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
  • Mail or deliver documents to:
 
Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601
 
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Marriage certificates and divorce decrees
 
Please note that prior to sending these documents for legalization, they must be certified by: County Court of where the document was issued and by the Secretary of State of the State where the document originates.

Legalization Fee $10.00

General observations: 
  • Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
  • Mail or deliver documents to:
 
Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601
 
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School certificates / diplomas
 
  • Please note that transcripts from the school attended must be signed by the principal or authorized school official and accompanied by a letter from the School.
  • Original diplomas may be legalized. If you do not want to have your original diploma legalized, you can legalize a copy taking the steps specified under other documents. Other Legalizations
Legalization Fee $10.00
 
General observations:
  • Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
  • Mail or deliver documents to:
 
Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601
 
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Veterinary certificates
 
To travel with your pet to Guatemala, you will need a health certificate from the veterinarian with specific information regarding the following vaccines:
 
Dogs: Rabies, distemper, leptospirosis, parvovirosis and hepatitis.
Cats: Rabies, distemper, FVR (Feline Viral Rhinotracheitis), FCV (Feline Calici Virus), FIP (Feline Pneumonilis, Feline Leukemia)
Birds: Psittacosis (blood test).
Horses: Hoof and mouth disease and certificate of good health.

The certificate from the veterinarian has to be authenticated by either of the following offices before its presented to the Consular Office:
 
ILLINOIS
 
      
Dr. Mohammad U. Khan
USDA-APHIS-VS
2300 E. Devon Ave., Suite 220
Des Plaines, IL 60018
 
 
MINNESOTA
 
Baudette * By Apt Only           
 
Dr. Wayne Hasbaren
U.S. Customs Office
P.O. Box 617
Baudette, MN 56623
(218) 634-2661 Office
(218) 634-2060
(218) 634-2803 Fax
 
Minneapolis

Dr. Dawn Burmeister
USDA-APHIS-VS
251 Starkey Street
Bolander Bldg., suite 229
St. Paul, MN 55107
(651) 290-3691 Office
(651) 228-06543 Fax
 
 
NORTH DAKOTA
 
Dunseith          

Dr. Anne Scully
USDA-APHIS-VS
RR1, Box 117
Dunseith, ND 58329-0117
(701) 263-3364 Office
(701) 263-3375 Fax
 
Pembina
         
Dr. Steve Swartz
USDA-APHIS-VS
P.O. Box 396
Pembina, ND 58271-0396
(701) 825-6262 Office
(701) 825-6820 Fax
 
Portal  

Dr. Eldon Halvorson
USDA-APHIS-VS
101 Railroad Avenue
PO Box 331
Portal, ND 58772-0331
(701) 926-4281 Office
(701) 926-2023 Fax
 
 
OHIO
 
Dayton

Dr. Susan Skorupski
USDA-APHIS-VS
12927 Stonecreek Drive
Pickerington, OH 43147
(614) 469-5602 Office
(614) 866-1086 Fax
 
 
Afterwards, you must present the above-mentioned documents here at the Consulate, either in person or by mail. However, we recommend that you schedule your pet’s flight until you have your paperwork authenticated by this Consular Office.
 
Legalization Fee $10.00
 
General observations:
  • Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
  • Mail or deliver documents to:
 
Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601
 
 
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Other legalizations
 
These include powers of attorney, adoption documents, etc. Please note that prior to presentation these type of documents for legalization, they must be certified by a Notary Public, by the Clerk of the County Court where the notary is registered (if applicable in your State), and by the corresponding Secretary of State where the document originates.
 
Legalization Fee $10.00
 
General observations:
  • Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
  • Mail or deliver documents to:
 
Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601
 
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Guidelines to send human remains to guatemala
 
When someone passes away in the United States and the family wants to send the body to Guatemala, the Funeral Home that is handling the process needs to present the following documents, in order to legalized them, prior to the departure of the human remains:
  1. Two certified copies of the death certificate. Only one will be legalized.
  2. Burial transit permit issued by the health authorities.
  3. Letter of no contagious diseases issued by the health authorities.
  4. Embalmer's affidavit.
  5. The cost of Legalizing the above documents is US$40.00 or US$ 10.00 per doucment
  6. A certificate issued by those who closed and sealed the casket, stating that the casket is hermetically sealed.
  7. Original and two photocopies of any form of ID of the deceased (Birth Certificate, Passport, “Cedula de Vecindad”, etc.)
  8. Documents listed under # 3, 4 & 5 must be notarized and authenticated by the County Clerk.

 
Please advice the family of the deceased to contact our office if they wish to speak to a consular agent about their case.
Tel. (312) 540-0781
 

 
General observations:

  • Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal checks.
  • Mail or deliver documents to:
 
Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601
 
Turn-around time: 24 – 48 hours
Note: Please do not schedule the flight until you receive your documents back with our authentication.
 
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List of authentication offices and secretaries of state
 
ILLINOIS
 
Index Department
111 E.  Monroe St.
Springfield, IL 62756
(217) 782-7017
(212) 782-7018
 
Secretary of State
Index Department
17 N. State St., Rm. 1137
Chicago, IL 60602
(312) 814-2067
(312) 793-2556
 
Notary Unit
Vital Statistics
118 N. Clark St. Lower Randolph Concourse
Chicago, IL 60602
(312) 603-5648
 
 
IOWA
 
Office of Secretary of State
Administration
Room 105, State Capitol
Des Moines, IA 50319
515-281-8993
515-242-5952 (Fax)
 
 
INDIANA
 
Office of Secretary of State
Authentication Department
302 W. Washington Street, Room E-018
Indianapolis, IN 46204
Telephone:
(317) 232-2677
 
 
MINNESOTA
 
Office of Secretary of State
Business Services
180 State Office Building
100 Rev. Dr. Martin Luther King Jr. Blvd.
St. Paul, MN 55155
 
 
MISSOURI
 
Secretary of State
Commissions
600 West Main, Room 367
Jefferson City, MO 65101
 
 
MICHIGAN
 
Office of the Great Seal
Capitol Tower Building Suite 100
110 W. Michigan Ave.
Lansing, MI 48918
(517) 373-2531
 
 
OHIO
 
If the documents are being mailed, please use the addresses below:
 
Overnight Mail
Ohio Secretary of State
Elections Division
Borden Building
180 E. Broad St., 15th fl.
Columbus, OH 43215
 
Regular Mail Service
Ohio Secretary of State
Elections Division
P.O. Box 2828
Columbus, OH 43216
 
If the documents are being delivered, please use one of these addresses:
 
Any number of documents
Ohio Secretary of State
Elections Division
Borden Building
180 E. Broad St., 15th fl.
Columbus, OH 43215
 
Five documents or less
Ohio Secretary of State
Customer Service Center
Rhodes State Office Tower
30 E. Broad St., Level B1
Columbus, Ohio
 
 
WISCONSIN
 
Office of Secretary of State
(by mail)
Secretary of State-Certification Desk
PO Box 7848
Madison WI 53707-7848

(By special courier)
Secretary of State-Certification Desk
30 W Mifflin 10th Floor
Madison WI 53702
Tel. (608) 266-5503
 
 
NORTH DAKOTA
 

Office of Secretary of State
State of North Dakota
600 E. Boulevard Ave., Dept. 108
Bismarck, ND 58505-0500
Tel. (701) 328-2900

 
 
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Turn around dates/times
 
  • Documents may be dropped off in person Monday through Friday, from 9:00 a.m. to 1:00 p.m., or send them by PREPAID POST OFFICE SERVICE (ONLY) or regular mail.
  • We take 2 to 3 days to proccess the documentation.
  • Starting on July 1st 2006, we will NO LONGER ACCEPT FEDEX, UPS OR DHL ENVELOPES.  Please take note of this to prevent DELAYS on the return of your documents.
  •  There is no "while you wait" service.
For any additional information please call (312) 540-0781 or send a e-mail to:  enrique.garcia@consulguatechicago.org
 
 
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  © 2009 Consulado general de Guatemala en Chicago | 205 N. Michigan Avenue #2350 Chicago, Illinois | Tel. 312 540 0781
Fax 312 540 0897 |
conschicago@minex.gob.gt