| Patents and trademarks |
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To inquire about procedures regarding Patents and Trademarks please contact our Embassy in Washington, DC at (202) 745-4952 or go to http://www.guatemala-embassy.org/patents.shtml |
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| Commercial invoice |
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| When a shipment is going to Guatemala by sea, a set of documents needs to be legalized as follows: |
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- One set of original documents that should include the commercial invoice, bill of lading, and any other documents that make up the container being shipped.
- One set of copies for the Consulate's records of the above documents.
- Please send the documents to the corresponding Guatemalan Consulate according to the port of loading.
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| Legalization Fee $10.00 |
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General observations:
- Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks
- Mail or Deliver documents to:
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Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601 |
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Birth and death certificates |
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To legalized a birth or death certificate you will need a certified copy.
Legalization Fee $10.00
General observations:
- Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
- Mail or deliver documents to:
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Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601 |
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Marriage certificates and divorce decrees |
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Please note that prior to sending these documents for legalization, they must be certified by: County Court of where the document was issued and by the Secretary of State of the State where the document originates.
Legalization Fee $10.00
General observations:
- Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
- Mail or deliver documents to:
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Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601 |
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| School certificates / diplomas |
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- Please note that transcripts from the school attended must be signed by the principal or authorized school official and accompanied by a letter from the School.
- Original diplomas may be legalized. If you do not want to have your original diploma legalized, you can legalize a copy taking the steps specified under other documents. Other Legalizations
Legalization Fee $10.00
General observations:
- Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
- Mail or deliver documents to:
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Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601 |
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Veterinary certificates |
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To travel with your pet to Guatemala, you will need a health certificate from the veterinarian with specific information regarding the following vaccines:
Dogs: Rabies, distemper, leptospirosis, parvovirosis and hepatitis.
Cats: Rabies, distemper, FVR (Feline Viral Rhinotracheitis), FCV (Feline Calici Virus), FIP (Feline Pneumonilis, Feline Leukemia)
Birds: Psittacosis (blood test).
Horses: Hoof and mouth disease and certificate of good health.
The certificate from the veterinarian has to be authenticated by either of the following offices before its presented to the Consular Office: |
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ILLINOIS |
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Dr. Mohammad U. Khan
USDA-APHIS-VS
2300 E. Devon Ave., Suite 220
Des Plaines, IL 60018 |
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| MINNESOTA |
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Baudette * By Apt Only
Dr. Wayne Hasbaren
U.S. Customs Office
P.O. Box 617
Baudette, MN 56623
(218) 634-2661 Office
(218) 634-2060
(218) 634-2803 Fax
Minneapolis
Dr. Dawn Burmeister
USDA-APHIS-VS
251 Starkey Street
Bolander Bldg., suite 229
St. Paul, MN 55107
(651) 290-3691 Office
(651) 228-06543 Fax |
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| NORTH DAKOTA |
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Dunseith
Dr. Anne Scully
USDA-APHIS-VS
RR1, Box 117
Dunseith, ND 58329-0117
(701) 263-3364 Office
(701) 263-3375 Fax
Pembina
Dr. Steve Swartz
USDA-APHIS-VS
P.O. Box 396
Pembina, ND 58271-0396
(701) 825-6262 Office
(701) 825-6820 Fax
Portal
Dr. Eldon Halvorson
USDA-APHIS-VS
101 Railroad Avenue
PO Box 331
Portal, ND 58772-0331
(701) 926-4281 Office
(701) 926-2023 Fax |
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| OHIO |
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Dayton
Dr. Susan Skorupski
USDA-APHIS-VS
12927 Stonecreek Drive
Pickerington, OH 43147
(614) 469-5602 Office
(614) 866-1086 Fax |
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| Afterwards, you must present the above-mentioned documents here at the Consulate, either in person or by mail. However, we recommend that you schedule your pet’s flight until you have your paperwork authenticated by this Consular Office. |
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Legalization Fee $10.00
General observations:
- Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
- Mail or deliver documents to:
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Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601 |
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| Other legalizations |
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These include powers of attorney, adoption documents, etc. Please note that prior to presentation these type of documents for legalization, they must be certified by a Notary Public, by the Clerk of the County Court where the notary is registered (if applicable in your State), and by the corresponding Secretary of State where the document originates.
Legalization Fee $10.00
General observations:
- Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal or company checks.
- Mail or deliver documents to:
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Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601 |
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| Guidelines to send human remains to guatemala |
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When someone passes away in the United States and the family wants to send the body to Guatemala, the Funeral Home that is handling the process needs to present the following documents, in order to legalized them, prior to the departure of the human remains:
- Two certified copies of the death certificate.
- Burial transit permit issued by the health authorities.
- Letter of no contagious diseases issued by the health authorities.
- Embalmer's affidavit.
- A certificate issued by those who closed and sealed the casket, stating that the casket is hermetically sealed.
- Original and two photocopies of any form of ID of the deceased (Birth Certificate, Passport, “Cedula de Vecindad”, etc.)
- Documents listed under # 3, 4 & 5 must be notarized and authenticated by the County Clerk.
Please advice the family of the deceased to
contact our office if they wish to speak to a consular
agent about their case.
Tel. (312) 540-0781
General observations:
- Please note that you must pay through a money order or certified check payable to the Consulate of Guatemala. We do not accept personal checks.
- Mail or deliver documents to:
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Consulate of Guatemala
205 N. Michigan Ave, Suite #2350
Chicago, IL 60601 |
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Turn-around time: 24 – 48 hours
Note: Please do not schedule the flight until you receive your documents back with our authentication. |
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| List of authentication offices and secretaries of state |
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| ILLINOIS |
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Index Department
111 E. Monroe St.
Springfield, IL 62756
(217) 782-7017
(212) 782-7018
Secretary of State
Index Department
17 N. State St., Rm. 1137
Chicago, IL 60602
(312) 814-2067
(312) 793-2556
Notary Unit
Vital Statistics
118 N. Clark St. Lower Randolph Concourse
Chicago, IL 60602
(312) 603-5648 |
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| IOWA |
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Office of Secretary of State
Administration
Room 105, State Capitol
Des Moines, IA 50319
515-281-8993
515-242-5952 (Fax) |
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| INDIANA |
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Office of Secretary of State
Authentication Department
302 W. Washington Street, Room E-018
Indianapolis, IN 46204
Telephone:
(317) 232-2677 |
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| MINNESOTA |
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Office of Secretary of State
Business Services
180 State Office Building
100 Rev. Dr. Martin Luther King Jr. Blvd.
St. Paul, MN 55155 |
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| MISSOURI |
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Secretary of State
Commissions
600 West Main, Room 367
Jefferson City, MO 65101 |
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| MICHIGAN |
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Office of the Great Seal
Capitol Tower Building Suite 100
110 W. Michigan Ave.
Lansing, MI 48918
(517) 373-2531 |
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| OHIO |
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| If the documents are being mailed, please use the addresses
below: |
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Overnight Mail
Ohio Secretary of State
Elections Division
Borden Building
180 E. Broad St., 15th fl.
Columbus, OH 43215 |
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Regular Mail Service
Ohio Secretary of State
Elections Division
P.O. Box 2828
Columbus, OH 43216 |
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| If the documents are being delivered, please use one of these addresses: |
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Any number of documents
Ohio Secretary of State
Elections Division
Borden Building
180 E. Broad St., 15th fl.
Columbus, OH 43215
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Five documents or less
Ohio Secretary of State
Customer Service Center
Rhodes State Office Tower
30 E. Broad St., Level B1
Columbus, Ohio |
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| WISCONSIN |
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Office of Secretary of State
(by mail)
Secretary of State-Certification Desk
PO Box 7848
Madison WI 53707-7848
(By special courier)
Secretary of State-Certification Desk
30 W Mifflin 10th Floor
Madison WI 53702
Tel. (608) 266-5503 |
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| NORTH DAKOTA |
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Office of Secretary of State
State of North Dakota
600 E. Boulevard Ave., Dept. 108
Bismarck, ND 58505-0500
Tel. (701) 328-2900
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| Turn around dates/times |
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- Documents may be dropped off in person Monday through Friday, from 9:00 a.m. to 1:00 p.m., or send them by PREPAID POST OFFICE SERVICE (ONLY) or regular mail.
- We take 2 to 3 days to proccess the documentation.
- Starting on July 1st 2006, we will NO LONGER ACCEPT FEDEX, UPS OR DHL ENVELOPES. Please take note of this to prevent DELAYS on the return of your documents.
- There is no "while you wait" service.
For any additional information please call (312) 540-0781 or send a e-mail to: jorge.archila@consulguatechicago.org |
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